Farm Administrative Assistant

Organizational Description

Dig Deep Farms, a social enterprise of Black Ag Tech, is an urban regenerative farm operating 53 acres in Alameda County cultivating specialty crops that directly focus on serving to benefit and improve the well-being of individuals and the larger community through access to fresh, locally grown foods, jobs, and skill building. In addition to regenerative agriculture, Dig Deep Farms jointly implements Permaculture whole systems designs and applications.

Job Summary

The Dig Deep Farms Administrative Assistant will administratively support the Farm Directors/Management/Team and help coordinate and monitor farm sites as needed.

Black Ag Tech General Competencies

These are the qualities that all Black Ag Tech employees are expected to exhibit.

- Efficiency: able to produce significant output with minimal wasted effort.
- Organization: Plans, organizes and budgets time in an efficient, productive manner, focuses on key priorities. Does not let important details fall through the cracks or derail a project.
- Proactivity: Acts without being told what to do, brings new ideas to the organization. Moves quickly and takes the initiative on matters of importance.
- Tenacity: Asks questions until the way forward is clear. Demonstrates a willingness to go the distance to get something done. Follow-through on commitments.
- Intellectual curiosity: Learns quickly, and demonstrates a desire to absorb new information and put it into practice.
- Flexibility: Adapts quickly to changing priorities and conditions. Copes well with complexity and ambiguity.
- Innovation: Creates new approaches to intractable problems. Isn’t tied to old ways of doing business or solving problems.
- Respect: Maintains courteous and professional relationships with staff, faculty, and the public; is responsive and fair toward all co-workers. Follows through on all requests.
- Communication: Keeps coworkers and other parties informed of relevant meetings and work progress. Communicates expectations clearly, gives timely feedback; delegates responsibility where appropriate based on co-workers’ and subordinates’ ability and potential

Key Responsibilities

- Assist in the input and organization of all data in respective/protected sheets and folders to be available for operational and reporting purposes.
- Coordinate and assist with formulating and completing grant and fundraising requirements, processes, and procedures (i.e. grant reports, data collection, documentation, etc.).
- Assist Farm Administrator, Manager, and staff to ensure implementation and compliance with farm-relevant USDA/FDA/GAP policies and procedures.
- Securely keeping and storing farm and employee records and reports.
- Assist Farm Administrator with building and establishing administrative strategies that increase Dig Deep Farms improvements for farm operations.
- Assist with marketing and development of DDF Volunteer and Internship program(s).
- Refine and update systems as they grow and as obstacles are presented.
- Social Media Coordination
- Inventory Coordination

Qualifications for this position include:

- Ability to use critical thinking and technology to problem solve independently, ask questions where needed, and don't get daunted by roadblocks, but continue to follow up and ask questions until each task is done.
- Ability to use a calendar effectively - to set up regular tasks on a calendar, and do them without having to be reminded
- Excellent follow through, never lets anything fall through the cracks
- Attention to detail
- Ability to work with new technologies
- Ability to research technology and other operations solutions
- Ability to problem solve and course correct when operations are not as efficient as they could be
- Ability to arrive on site on time
- Ability to communicate clearly and respectfully with team and community members
- Some knowledge and/or interest in farming and food systems production
- Desire to take the initiative to fix problems and fill needs as they arise
- Ability to handle money responsibly and transact cash sales
- Ability to lift, carry, and move up to 50 lbs
- Spanish/English bilingual speaking is highly desirable

Organizational Role and Supervisor

The Farm Administrative Assistant will report to the Dig Deep Farms’ Directors, Farm Administrator, and Farm Manager

Location

The DDF Farm Site in Fremont (34600 Ardenwood Blvd., Fremont, CA), and occasionally at other designated farm site locations in the area as needed.

Type of Employment

The position is a full-time hourly position at $26.00/hour.

Interested in applying? Complete the form below.